Last updated: December 2025

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Greenwich Food Ingredients Ltd (“we”, “our”, “us”) is committed to protecting personal data and

maintaining information security in line with UK GDPR, the Data Protection Act 2018, and BRCGS

principles for data integrity, confidentiality, and controlled access.

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1. Company Information (Data Controller)

Company Name: Greenwich Food Ingredients Ltd

Company Registration Number: 16462812

Registered Office: Knight Wheeler Limited, 54 Sun Street, Waltham Abbey, Essex, EN9 1EJ, UK

Email: Info@GreenwichFood.co.uk

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2. Scope of This Policy

This policy applies to personal data relating to customers, suppliers, business contacts, visitors,

and website users collected through our operations, website, correspondence, contracts, and

audits.

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3. Personal Data We Collect

Identity data, contact details, business and contractual data, technical website data, and

communications. We do not routinely collect special-category personal data unless legally required.

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4. Purpose of Processing

Personal data is processed for legitimate, documented business purposes including contractual

fulfilment, food safety, traceability, quality assurance, audit readiness, regulatory compliance, and

service improvement.

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5. Lawful Basis for Processing

Processing is based on contractual necessity, legal obligation, legitimate interests, or consent

where applicable.

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6. Data Access & Confidentiality

Access to personal data is restricted to authorised personnel and managed through controlled

access procedures aligned with BRCGS expectations.

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7. Data Sharing

Data may be shared with approved service providers, professional advisers, and regulatory

authorities when required. We do not sell personal data.

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8. Data Retention

Personal data is retained only as long as necessary to meet legal, regulatory, and certification

requirements, after which it is securely deleted or anonymised.

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9. Data Security

We apply appropriate technical and organisational measures to protect personal data against

unauthorised access, loss, or disclosure.

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10. Your Rights

You have rights to access, correct, erase, restrict, or object to processing of your personal data and to lodge a complaint with the Information Commissioner’s Office (ICO).

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11. International Transfers

Where data is transferred outside the UK, appropriate safeguards are implemented.

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12. Policy Review

This policy is reviewed periodically to ensure continued compliance with legislation and certification requirements.

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Contact

For privacy enquiries, please contact us at the email address listed above.